Security Badge – How to Spot the Fakes

When monitoring large sites, such as those in industries like rails, utilities, and event venues, security can become a major issue. Many of the workers are contracted and, as a result, are unfamiliar with one another. These types of scenarios make it easier for strangers to stroll in and create a security concern, which is why ensuring the authenticity of every security badge is critical. Some of the benefits of security badges include:

  • Prevent theft of equipment and construction materials
  • Control access to the construction zone and work site
  • Keep accurate records of all individuals who enter and leave the construction site
  • Ensure that only qualified individuals are working in the area
  • Provide a safe and secure working environment

These benefits are completely compromised if someone creates a fake security badge. That’s why, in this post, we’re sharing just how easy it is to replicate a security badge as well as anecdotes of people getting into places where they shouldn’t be.

Spotting A Fake Security Badge

First things first, a security badge is very simple to make. Unless you’re using a scanning system that reads an internal chip or uses other technologies, making a simple identification badge is as simple as scanning a badge, switching up the person’s name and photo, printing it out, and then laminating it.

Identification fraud is becoming a huge issue, especially with the crackdown on illegal immigrants in the United States. According to Senator Charles Schumer, identification specifications only require social security numbers, names, and dates of birth, which makes it easy to create fraudulent IDs.

And while fake IDs may be primarily associated with college kids trying to get into bars underage, these span much deeper. For example, a man in Florida allegedly created fake identification and business ID cards to create fake checks, cashing them out at local stores. He got away with more than $300K before being caught.

It’s important to understand that with the advent of more and more online security breaches, personal identification information is becoming easier to steal. As a result, fraud is on the rise. This can directly relate to the security of your worksite if the stolen information is used to gain access with a fake security badge.

Utilize Digital IDs to Avoid Fraud

Overall, digital identification is safer than physical badges. Switching over to digital security badges is an investment of time and money, but the ROI, especially around incident prevention and remediation, makes the transition very valuable in the end. Typically, digital IDs use multiple layers of validation and can include everything from fingerprints to facial recognition. Similar to the technology used to access the latest versions of the iPhone. This is a beneficial and more secure method of access to worksites because it’s much harder to manipulate, especially when using one of the aforementioned methods of identification. Read more about digital IDs in this post.

Identifying Fake Security Badges

With so many different security badge options on the market, it can be difficult to identify a fake.  But if your team isn’t ready to make the switch to digital IDs, here are tips for identifying fakes:

  • If someone is unfamiliar to your team, ask them for a second form of identification
  • Look closely at their picture and make sure it matches
  • Try asking the person about details on their card or their position

Finally, it can be as simple as feeling the security badge. You will have a good idea of how your particular security badges feel. Make sure that you ask to hold it if you have any concerns.

Fraudulent badges are nothing new. Thanks to tighter security methods and stricter check-ins, fake IDs have been on the rise over the past 10 years. There are ways to create secure badges and monitor badge security. We suggest working with professionals to ensure that your worksite has the strongest security measures possible, especially when managing large teams of contractors.

If you have more concerns or questions about managing safety and protection in the rails, utilities, or even venue management industries, we’re your resource. If you have any questions about contractor identification, do not hesitate to reach out to our team by clicking here. Thank you for reading!



**This article is for informational purposes only. It is not intended to constitute legal advice.

How to Implement Site Safety Measures Using the POLICE Method

You likely have a tried and tested contractor security program in place.  You have invested time and money in training for your employees as well as your contractors on how to avoid the relevant hazards. But are you sure that your site safety protocols are being upheld? Or even effective? We are proposing something we call “The POLICE Method” to help maintain daily awareness of site safety requirements and keep your entire team engaged in the process.

Defining the POLICE Method to Help Increase Site Safety

The POLICE Method is a simple way to develop, implement, and monitor the security on your worksites, especially in rails and utilities, take a look:


All good site safety programs begin with a solid, detailed plan of action. Whether it’s planning for emergency situations or preparing the site for new contractor relationships, your team should always create a consolidated plan that details every scenario and aspect of your various work sites. To learn more about streamlining safety plans and protecting your company and its workers, take a look at this post.


Train and monitor your team and managers on all of the site safety measures and the plan you’ve developed. To ensure ultimate success, make sure you have all the necessary tools for overseeing contractors and for monitoring safety. Today, there are a growing number of technology solutions that can help with real-time monitoring, identification, and emergency reporting. Stay informed on the latest advances available to increase efficiency and safety.


One of the most effective aspects of an effective safety program is leading by example. To be an effective leader, you must follow the established protocols such as wearing the helmets, participating in the training, etc. Don’t expect your team and the contractors on your worksites to implement your site safety measures if you’re not.


Always keep an eye out for hazards on your worksites and push for timely corrective actions. Basically, if you see something, say something. And encourage your entire team to do the same. This goes beyond reporting an incident. Investigate why the conditions exist, look for the root cause, and again, strive for mistake-proof solutions. Today’s technology allows for real-time reporting, which can be extremely beneficial in emergency situations or for keeping hazard reports accurate and organized. Learn more about real-time reporting in this post.


A great coach notices when an issue arises aims to solve that issue in a timely manner, and shares best practices for ensuring those issues don’t continue. Act like a coach when implementing and enforcing site safety measures on your worksites. And most importantly, commend your team and contractors for following through with safe activity and high performance. Positive reinforcement and encouragement can increase productivity and lead to more efficient performance overall.


Once you have successfully implemented a site safety plan and encouraged your team to follow through with the new processes, you’ll want to perform regular evaluations to ensure everything is running smoothly and effectively. Look at performance and ask, “How is the program functioning?” Then, develop solutions and encourage continuous improvement through hands-on leadership.

The POLICE Method is one way to ensure effective site security. If you or your team have had success with a different method we’d love to hear about it. And, if you need assistance developing a process to make your worksite safer, get in touch with our team to talk through different solutions.



**This article is for informational purposes only. It is not intended to constitute legal advice.

Is Your Contractor Safety Program Prepared For The 10 Most Common OSHA Violations?

There are many sources of potential hazards to consider when creating your contractor safety program. In this post, we’ll help you get better prepared for the 10 most common OSHA citations. We’ll also outline the guiding principles for how to build a complete contractor safety program if yours is in need of a reboot, while also defining a few of the common risks associated with typical contractor relationships, which your team likely deals with on a regular basis when working with large work sites.

Preparing Your Contractor Safety Program: 10 Most Common OSHA Violations

Below are the most frequently cited standards following inspections of worksites by federal OSHA. These are a great source for helping prepare your work site against to avoid safety citations and keep your contractors protected.

1) Fall Protection in Construction (29 CFR 1926.501)

Since falls are among the most common causes of serious work-related injuries and deaths, it’s critical to establish preventative measures on the work site to prevent employees from falling off platforms or other areas in the building or site.

2) Hazard Communication (29 CFR 1910.1200)

To ensure chemical safety in the workplace, you’ll need to provide the identities and hazards of the chemicals on the work site and make those clear and understandable to your workers. If your business works with hazardous chemicals, you must make sure they’re labeled and you’re displaying safety data sheets, also training workers to handle the chemicals properly.

3) Scaffolding Requirements (29 CFR 1926.451)

In a Bureau of Labor and Statistics (BLS) study, 72% of workers injured in scaffold accidents attributed the accident either to the planking or support giving way or to the employee slipping or being struck by a falling object. All of these incidents can be prevented if managed properly through OSHA standards.

4) Respiratory Protection (29 CFR 1910.134)

An estimated 5 million workers are required to wear respirators in 1.3 million workplaces throughout the United States. Respirators protect workers against harmful environmental hazards, which could cause cancer, lung impairment, diseases, or death. If you’re dealing with any harmful air pollutants, make sure that your team members are supplied with proper protection.

5) Control of Hazardous Energy (29 CFR 1910.147)

Energy sources including electrical, mechanical, hydraulic, or other sources of machines and equipment can be hazardous to workers. During the servicing and maintenance of machines and equipment, the unexpected startup or release of stored energy can result in serious injury or death to workers. Proper training on how to handle this dangerous equipment can help prevent incidents and injury.

6) Ladders as a Fall Risk (29 CFR 1926.1053)

Ladders and scaffolding are common elements on many work sites, including those in rails and utilities. Your company must set up work sites to prevent your contractors from falling off of overhead platforms, elevated work stations, or into holes in the floor and walls. OSHA requires that fall protection be provided at elevations of four feet in general industry work sites, which is in general, not that high.

7) Powered Industrial Trucks (29 CFR 1910.178)

There are many types of powered industrial trucks, each with their own hazards. Whenever machinery like trucks are involved on your work site, you must ensure that your contractors receive proper training and follow all protocols to prevent unnecessary incidents.

8) Machinery (29 CFR 1910.212)

Moving machinery parts on the work site have the potential to cause severe workplace injuries, such as crushed limbs. Safeguards and training are essential for protecting your contractors from these preventable injuries.

9) Training Requirements for Fall Protection (29 CFR 1926.503)

With falls being so prevalent on work sites, and one of the leading causes of injuries, there are a few training requirements to instill to help prevent accidents. These include preventing known dangers on the work site, keep floors in work areas clean and dry, select and provide required protective equipment at no cost to contractors, and train contractors about job hazards in a language that they can understand.

10) Electrical Components and Equipment (29 CFR 1910.305)

Working with electricity has its risks. When work sites contain hazards such as overhead lines, cable harnesses, and circuit assemblies, there is special training required. Always provide the appropriate training for these work sites to prevent hazards.

How to Build a Complete Contractor Safety Program

If you feel like your current contractor safety program is vulnerable, there are steps to take to build your program and make it more robust to meet OSHA standards. First and foremost, conduct an internal audit of your program based on the above hazards and common violations. If you’re not addressing the safety concerns specific to your work site, take the proper steps to mitigate these risks by boosting training protocols or reducing hazards on the job sites.

Other steps include:

  • Monitor all contractor activity at their location with real-time tracking or digital identification
  • Ensure the area in which the contractor employees are working are maintained safe and free of hazards,
  • Provide contractors with specific safety program requirements and monitor training and supplement as needed

If you didn’t see an alarming safety concern on this top 10 list and have one of your own to address, please send it to us by clicking the contact us button below. We want to make sure we address all prevalent concerns.  Please feel free to contact us if you have any other questions on contractor safety or screening as well.



**This article is for informational purposes only. It is not intended to constitute legal advice.

Calculating Worksite Safety Improvement ROI in Rails & Utilities

If you are managing risky environments in industries like rails and utilities, implementing effective worksite safety protocols can make all the difference. We understand the difficulties faced every day while maintaining effective operations with large teams of contractors and subcontractors. On first glance, an investment in worksite safety improvements may seem like an unnecessary expense but we’ve pulled together reasons why the ROI far outweighs the initial costs.


One company that participated in OSHA’s Voluntary Protection Program saved roughly $930,000 per year and reported 450 fewer lost-time injuries than its industry average.


Plus, as workers’ compensation costs increase and become more and more prevalent due to injuries on the job, OSHA continues to ramp up its enforcement efforts for companies that ignore safety altogether. In 2010, for instance, OSHA conducted 41,000 inspections resulting in over 96,000 safety and health violations, which was a 15% increase over the previous 5-year period.

When comparing the costs of implementing safety protocols versus the cost of a workplace incident in the rails and utility sector, you’ll likely always end up dishing out more dollars compared to what’d you save with prevention.

Worksite Safety: Types of Costs for Workplace Injuries

Before understanding the benefits of investing in worksite safety, you’ll need to know about the common costs that can occur when managing large contractor teams on vast sites like those in the rails and utility industries.

• Direct Costs

There are the direct costs involved in workplace injuries, which should be planned. These can be either expected or more common. For example, workers’ compensation is an expense that your organization will be required to pay, which is ultimately a protection for you. Expect to pay roughly 3% of total compensation for your team members for the insurance coverage.

In addition to workers’ compensation, you may also run into a situation in which it will be less of a headache to reach a settlement than battle out a dispute in court. For example, if one of your contractors gets a back injury while on the worksite, they can file for workers’ comp, but they may also try to get additional compensation directly from you, the employer.

• Indirect Costs

You’ll also need to include the not-so-obvious costs such as days out of work if a contractor gets injured on the job. This can directly lead to decreased productivity. In fact, rails and utilities are had the highest segment of workers out of the job in 2014. According to the U.S. Bureau of Labor Statistics, roughly 200 team members out of 10,000 were out of work for an average of 10 to 12 days. That’s nearly four times as much as office jobs. Those days off the job are costing your organization time and money.

There are also other costs that can occur if an injury occurs on the worksite including accident investigation and corrective action, training and retraining, repairing damaged property, the negative effects of decreased employee morale, which can lead to increased absenteeism.

Worksite Safety: ROI of Money Invested into Worksite Safety Programs

• Cash ROI

You may see benefits fast when you make a direct investment in worksite safety. According to Liberty Mutual, every dollar invested in safety can return three dollars. That’s a direct benefit that can easily be measured and appreciated. For example, one fall protection program implementation reduced an employer’s accident costs by 96%, taking costs from $4.25 to $ 0.18 per person-hour.

Also, investing in worksite safety can lead to lower workers’ comp costs. According to a 2012 study by California’s Division of Occupational Safety and Health (Cal/OSHA), there was a 9.4% drop in injury claims and a 26% average savings on workers’ compensation costs in the four years after investments in safety precautions on the worksite.

• Increased Employee Productivity

Similar to the indirect costs listed above, there are indirect ROI benefits when your organization invests in worksite safety. For example, when you make the work environment safer by taking a proactive approach, you increase morale and can reduce injuries. For one organization, that led to a 13% increase in employee productivity, which has a huge impact on your organization’s bottom line.

• Less Waste in Work Product

When worksites are safer by choice and through direct improvements, there can also be a direct impact on the amount of waste of actual products used during the job. According to OSHA, there was a 16% decrease in scrap product when the Ford New Holland implemented the OSHA Voluntary Protection Program (VPP).

• Greater Innovation

One of the most unexpected outcomes of investing in worksite safety is the increase in innovation. Overall, implementing programs such as better training protocols and monitoring can lead to better business performance outcomes, such as lower overall costs, innovation, continuous improvement, and higher profitability.

Don’t leave safety to chance. Start making proactive investments and choices to protect not only your workers but also your organization from liability and risks. To learn about direct ways in which you can mitigate risks on the worksite, contact our team today!



**This article is for informational purposes only. It is not intended to constitute legal advice.

Assessing Your Mobile Workforce Tracking Systems

Now, more than ever, it is important to understand how to manage a mobile workforce. With remote positions on the rise and responsibilities to manage job sites in different locations across the country, it’s important to select tools that ensure increased safety, productivity, and work quality for all contractor relationships. This includes the goals of an effective mobile workforce tracking system, which should always include compliance management, accurate report-outs, and the ability to make adjustments in real-time.

Essentially, a worthwhile system should make operation managers’ lives easier because it’s equipped with tools to assist in the management of temporary employees on job sites where security and protocol are of critical importance. Additional best practices for mobile workforce tracking systems are described below.

Measurability Is Core In The Mobile Workforce Tracking System

Your mobile workforce tracking system should collect data and increase ease of processes so you’re able to have easy access to imperative KPI information. Aside from keeping track of time worked, your system should account for training data and compliance requirements, on-site costs, and loss.

By maintaining accurate data within the system, you reduce the risk of human error and create a simple solution for gathering information to provide an accurate account of return on investment when reports are needed.

Provides Real-Time Incident Awareness

The advent of technology allows virtually limitless possibilities for alerts and notifications on mobile-driven systems. Across job sites, in which multiple contractors are working different jobs at different times, real-time incident reporting is imperative to ensure safety and detect problems in an instant. Be sure to invest in technologies that increase the ease of communication and streamline reporting across all of your jobs.

Empowers Efficient Auditability of Data

Your mobile workforce tracking system should have the provide accurate results in data report outs. The auditability of the information entered into the system will be a direct reflection of the accuracy of your reporting. This also leads to greater transparency and job site efficiency.

Simplifies Compliance Tracking

Managing job site compliance, especially in unsecured environments like rails, utilities, and event venues, is a complicated task but with a proper system to track data, it doesn’t have to be. Using a mobile workforce tracking system with integrated compliance tracking can increase security and improve compliance management.

These systems can manage and keep track of all background check data, drug test results, training information, and time worked so it’s easily accessible when needed and can also be updated as necessary.

Provides a Great User Experience

The benefits of a great mobile workforce tracking system can’t be fully experienced if the workforce isn’t taking advantage of the system. Choose a platform that is easy to use so your contractors will enter their information into the system and your entire team can take advantage of the benefits of data tracking and compliance management.

Allows for Integration Capabilities

A mobile workforce tracking system isn’t effective if it can’t integrate with your already established processes and platforms. You should be able to connect time tracking and your training programs for contractors into the system to ensure all information is tracked and managed in a streamlined solution.

Each one of the items above is a baseline for what modern systems can provide today.
If your mobile workforce tracking system has less than five out of the six best practices listed above, consider it subpar.

We are here to be a resource for anyone working in the rails, utilities, and venue management industries. If you have any questions about finding the best workforce tracking systems to manage your contractor and subcontractors, do not hesitate to reach out to here our team by clicking here. Thank you for reading!



**This article is for informational purposes only. It is not intended to constitute legal advice.