How Contractor Screening Can Go Wrong and How To Get It Right

Effective contractor screening is imperative for maintaining your company’s culture and for limiting mishaps on the worksite. Without systematic screening measures in place, you’re leaving plenty of room for error or accidents because you don’t have a clear snapshot of your workers’ backgrounds.

Essentially, contractor screening is the preventive medicine that makes the doctor irrelevant or at least far less frequent. Avoid the mishaps and take care of this now, if you haven’t already.

There are a lot of contractor screening services out there. In this post, we’ve pulled together some best practices for determining that you’re moving forward with the best partner.

Basic Requirements That a Contractor Screening Service Needs to Check

If you’re working with an effective company, they’ll be sure to take care of these basic contractor screening factors when onboarding new hires. If they don’t cover one of these items, they may not be the best partner for your business.

  • Criminal Background Check
  • Drug Testing
  • Education, Employment & Reference Verification

Now, most contractor screening services will advertise that they check all of these areas, but the real question is, are they checking them effectively? You can find out by researching their reputation and asking for references. Luckily, reputation management is critical in today’s digital world. Online reviews are easy to find and easy to verify.

Also look for the speed with which they perform screenings, as well as checking to see if they’ve ever had any contractors with significant red flags slip through the cracks. Do your due diligence in research before signing any contracts to save headaches in the future.

Ensure Industry Specific Contractor Screening

After you verify that your service is covering the necessary bases in a thorough and efficient method with plenty of verification to back them up, you should consider whether or not they are experts in your industry. Every worksite has its own unique needs, so all contractors should be able to meet your requirements.

Industry-specific contractor screening programs will go the extra mile to screen prospects for whether or not they have proper training. Also, these focused solutions may offer training tools so that untrained prospects that pass a background check (and provide a clean drug test) can graduate and become members of your team, which is always beneficial in this difficult labor market.

Benefits of the Right Contractor Screening Partner

Save Money: Overall, contractor screening will save you money. Your organization will avoid the high costs associated with accidents that occurred from a lack of training, theft, or some other unfortunate accident. There are also costs you need to consider that might not be glaringly obvious. For example, the Bureau of Labor Statistics estimates that for workers in construction, each nonfatal occupational injury or illness in 2015 resulted in 13 median days away from work.

Save Time: Proper screening will also save your organization time. Most importantly, the screening partner will manage all of the time-consuming information gathering processes. In a way, this is also a cost-saving — opportunity costs, but savings nonetheless. They will also help increase the speed of the process by helping vet and hire new contractors more efficiently so you can begin training and onboarding them quicker.

Leverage Expertise: When you work with a reliable contractor screening partner, you’ll be able to take advantage of their insight and knowledge of your industry. They can help you determine if the contractor is the right fit before they step on the worksite. They can also help protect you from liability due to improper background screening, which keeps your organization compliant and able to perform its work without interruption.

This is an incredibly important vendor partnership. Make sure that you consider the gravity of this decision. Perform plenty of research on the success rate of all your potential vendors and have real conversations with them before entering an agreement. Finally, prioritize a vendor that specializes in your industry.


If you have questions about the contractor screening process of finding a vendor, contact our team today by clicking here. Thank you for reading!

 

 

Maximizing Your Workforce Tracking Software to Its Full Potential

Imagine this — many months ago, your company signed up for a new workforce tracking software. You’re feeling excited about the possibilities for improvements but wary about potential problems. Regardless of how you feel, it’s now on your plate to evaluate and maximize. There are many different solutions in this competitive industry and you need to know if you are really seeing the full potential of the platform.

Here are a few things to consider when you evaluate your current workforce tracking software.

Has Your Workforce Tracking Software Made Operations More Efficient?

According to Kyle Antcliff, a vice president at Intradiem, workforce management software has three roles:

  • To forecast volume and staffing needs
  • To schedule staff
  • To manage intraday activities

Each of these tasks should help make your operations more efficient and keep your staff focused on meeting deadlines. Experienced managers will know and evaluate the productivity of their staff. Ask your staff whether the new software has helped them work more efficiently.

If the answer is yes, great. If not, find out why by asking these questions:

  • Was everyone trained on the new system?
  • Has the new system been truly adopted or are they using their old habits?

Steve Langerud, a workplace culture consultant writes, “Less than 100% implementation compliance voids the practical benefits [of workforce management software].” If there is less than 100% adoption, find out why:

  • Were everyone’s needs met with this product?
  • Was every branch of the workforce consulted before choosing a solution?
  • Does it make some tasks more difficult?

Measure your gains or losses in efficiency. A good evaluation must provide more than anecdotal evidence. Select quality metrics that reflect your business and measure them. Here are some suggestions:

  • The productivity of your team is throughout the day
  • Time spent on core activities and non-core activities
  • The skew in work patterns between the top 20% and others

Has Communication Improved?

Whenever you implement a new system, your employees take time to become skilled at using it. Once they have been properly trained, your solution should improve communication and make it easier to meet deadlines.

Workforce tracking software should allow workers in the field to send questions, requests, updates to their managers, increasing communications efficiency. Because workforce tracking software preserves communication for every aspect of the job, it should preserve a communications trail in the event that a job goes over budget and past a deadline.

Here are effective metrics for evaluating whether your software has improved communication:

  • Do your workers use communication features or do they still waste time on the phone?
  • Do these features actually improve efficiency?
  • Do you use communication trails to analyze jobs that go over budget or past deadline?

Finally; Is the Workforce Tracking Tool Being Leveraged to its Full Capacity?

Simply using workforce management software should improve efficiency and communication, but that isn’t all it can do. Are you leveraging your software to its full capacity? Here are benefits to fully using the data and analytics your software provides:

  • Make better hiring decisions using data from all roles, business units, skills, and locations
  • Analytics help take a more targeted approach to increasing or decreasing staffing based on the processes and roles in the organization
  • Having all your data in one place allows different departments to collaborate at a holistic level
  • Activity statistics can help assess and validate training and correlate it to expected results

To measure whether you are using the software in this way, here are some suggested metrics:

  • How frequently do your departments use shared data to discuss the business as a whole?
  • How frequently does your team use data to improve staffing decisions?
  • Do you measure performance before and after training to assess its effectiveness?

A great deal of time, effort, and money go into choosing and implementing workforce management software. It will take just a little more to evaluate whether the software is truly beneficial for your company. You can dive as deeply into an evaluation as you want, but it all boils down to these questions: Has efficiency improved? Why or why not?


We are here to be a resource for anyone working with large teams, especially those in contracting relationships. If you have any questions about finding the best workforce tracking systems to manage your contractors and subcontractors, do not hesitate to reach out to here our team by clicking here.

Thank you for reading!

 

 

3 Key Tips for Effective Contractor Risk Management

Every rail and utility company would rather prevent risks and errors than have to deal with the clean up after an incident. That’s just common sense. When you put effective contractor risk management solutions in place, you can effectively work to prevent disasters or incidents. It’s almost always less costly to prevent a problem than to mitigate one. As a result, the right habits can help save you time, money, and give you peace of mind. Here are three steps you can take to ensure that your risk management is preventative, not reactive.

Effective Contractor Risk Management Tip 1: Contractor Screening

Contractor screening is one of the first steps to making sure you mitigate risk in the people you hire. It’s also the easiest method for problem prevention, saving your organization valuable resources like time and money while protecting the lives that matter most.

A proper screening process can:

  • Provide peace of mind and safety
  • Onboard workers that will fit the company culture
  • Save time and money from reduced training costs for contractors that may not fit the mold

How do you set up a good screening process? The fastest and most reliable way is to find a company that does an industry-specific screening. General screening programs may miss details specific to your industry’s needs, opening you up to more risk.

In addition, it helps to vet the company before you contract with them. Ask them to:

  • Explain their protocols to make sure that they have the right process for you
  • Show a proven track record for screening contractors
  • Provide references to check on their performance

Effective Contractor Risk Management Tip 2: Easy, Reliable, Current ID Cards

Contractor ID cards help you make sure that the only people who are on site are the ones who should be there. Accidents happen when inexperienced people are in places they don’t know how to navigate safely.

Don’t think that you can sit down at your computer and whip out a design for a new set of ID cards. A reliable ID card system incorporates measures that make the cards difficult to fake to prevent people from fraudulently gaining access.

Don’t think you need ID cards? Here are some good reasons to consider them. They are:

  • Easy to manage and distribute
  • Ease of tracking employees
  • Easy to quickly revoke access in the event of a red flag situation

Also, consider the benefits of digital identification, which is definitely the trend moving into the future. Digital IDs allow for increased protection and quick revoke of access when needed. This form of identification also provides real-time tracking technology, which can help you identify where contractors are located at all times and increase the efficiency of processes such as timesheets.

Effective Contractor Risk Management Tip 3: Install Effective Safety Training

Ongoing safety training is a key factor in risk management. Here are some things to consider when developing your organization’s effective safety training:

  • Keep it current. Update safety training programs when you acquire new technology and when the industry develops new best practices.
  • Keep it consistent over time. Long jobs can lead to complacency, so the best safety training programs focus on upholding standards through the whole project.
  • Include special training. When dealing with high-risk projects or high-risk micro jobs, special risks can arise and these circumstances typically require special training to keep your contractors safe.

Contractor risk management requires constant vigilance. The right systems, however, can make a seemingly daunting task much easier. Essentially, enacting a contractor risk management system that enforces good habits will reduce the risk of problems.


If you have questions about keeping your contractors safe on the worksite, do not hesitate to reach out to our team by clicking here or below. Thank you for reading!

 

How Does Your Contractor Training Program Answer These Three Questions?

No one can tell the future, nor can we know the exact causes of each and every accident in the past. What we can do, however, is be as prepared as possible. Preparation for your contractors begins with your background screening process, which helps ensure that you’re hiring trustworthy people.  After that, you have to rely on your contractor training program. As technology changes, we need to change, too. If you haven’t updated your contractor training program recently, it would be wise to do a review. Here are three lenses through which you can look at your program.

Are We Doing Enough Contractor Training Program Repetitions?

Accidents are an unfortunate reality in the rails and utility business. Occasionally you read about them in the paper. When that happens it’s an opportunity to take a look in the proverbial mirror. No matter how good your training program is, it never just stays the same. It will always need to grow and evolve with the technology and the equipment.

Here are some suggestions to help you make sure you have the right repetitions in your standards:

  • Review the standards set for your repetitions before you have approved a contractor to execute the job.
  • Ask your team whether these standards fully prepare a contractor to safely execute the job. Does the number of repetitions reflect the complexity of the new equipment and new designs?
  • Ensure that your training programs enforce your standards. Standards mean nothing if they aren’t put into practice.

Do Our Contractor Training Landmarks/Goals Meet Current Needs?

The old saying goes, “Practice makes perfect.” But that’s not quite true. Practicing the wrong thing or practicing inadequately will only reinforce poor performance. Perfect practice makes perfect. Consider how your training landmarks reflect the actual skills your contractors will need.

Top performers study past accidents and ask how those employees were trained. You can learn a great deal about safety from incidents where training has failed. If you can identify skills they lacked that might cause an accident, you can include it as a landmark in your own training program. Here are some questions to ask:

  • What exactly were they required to do before completing their training?
  • Are your contractors getting training on each step of their work?
  • Do you need to add more landmarks for your new contractors to achieve before the training wheels come off?

Setting the right landmarks ensures that your repetitions teach the skills that your contractors need to ensure safety.

Have We Done Enough “Game Speed Training?”

Training does not begin with full speed, high-pressure activities. New employees aren’t asked to parachute into new environments and operate machinery at top speed. Progression is required. What’s important is that, at some point, your trainees do reach full speed while still within the training program.

When the job heats up and the pressure mounts, you want your employees to have trained in high-speed situations. That way, they can remain calm and react as they were trained to do, minimizing mistakes and accidents.

The goal of every safety program is zero accidents, but it requires a well-designed, up-to-date safety training program. As technology changes, your training program should, too. Use the above guidance to help you review your training program.


We’re here to be your resource for contractor training and risk management, especially for those working in the rails, utilities, and venue management industries. If you have any questions, reach out to here our team by clicking here. Thank you for reading!

 

 

2017 Safety Program Awards Winners – How To Join The Club

On June 12, The American Public Transportation Association (APTA) announced the award winners (see the full list here) for their annual Rail Safety & Security Excellence Awards, which recognizes North American rail systems for security and safety programs. The 2017 winners were selected because they had safety programs that innovate to make rail systems even safer. Use the following questions to effectively evaluate your program and help you join this elite club in 2018.

How Effective Is My Safety Program?

The APTA cited one statistic, specifically, when they awarded the Metropolitan Atlanta Rapid Transit Authority (MARTA) a Gold Award. The rail system has not had a single employee or contractor fatality on the right of way since 2001.

Effectively evaluating a new safety initiative requires two things: a goal and quality data. The goal focuses your initiative on improving specific areas and on how to measure progress. The APTA suggests asking yourself these questions:

  • Does the program/project have a clear focus as well as specific intended/measurable results?
  • Is there before/after data that will support the efficacy of the program/project?
  • Can the program/project be reasonably assumed to have led to the improvements?
  • Does data support that reductions are being sustained?

How Has The Safety Program Financially Benefited Your Company?

While new safety guidelines can cost money and time, the resulting safety improvements may benefit your bottom line. Ask yourself these questions to help evaluate whether your improvements are cost-effective:

  • Where is the program saving the company money?
  • What is the cost of maintaining the safety program?
  • What other benefits does the program provide?

A good safety program will not only prevent accidents, but it will also save the company money by making gains in key performance metrics.

Is Your Program Innovative?

Innovation makes up 20% of the consideration for the award, which APTA Acting President Richard White highlighted, “This year’s winners show that the industry is continuing to innovate as we make riding on rail public transit safe and secure.” An effective safety program must keep up with a changing environment and changing technology.

  • Are you evolving with the new technology?
  • Have you questioned and altered old training standards?
  • Do you have a unique process?

The Los Angeles County Metropolitan Transportation Authority was selected for an innovative, collaborative program that linked the network to the LA Sheriff’s department and a local nonprofit to establish a hotline that improved security and safety.

Are You Able to Package and to Share Your Safety Program?

Awards like this one highlight excellence so the rest of the industry can apply lessons from their success. Each of the awarded rail networks provides a safety model that can be replicated by others to improve the whole industry.

  • Are you able to share the principals of your safety program in a way that other companies can learn from?
  • Does your safety initiative address an issue that applies to many agencies?
  • Can you package your initiative to effectively spread the word?

If you’re an industry leader, other companies need to know how to follow your example.

The APTA Rail Safety & Security Excellence Awards focus the industry on improving safety for employees, contractors, riders, and pedestrians. Even if you aren’t selected for a Gold Award in 2018, a review of your safety process will help ensure that your company is in the right hands.


If you have any questions about the benefits and how to increase the safety of contractors on your organizations’ job sites, do not hesitate to reach out to our team by clicking here. Thank you for reading!

 

 

9 Reasons to Modernize & Simplify Your Contractor Management

Communication is paramount when you’re working on a large, fast-paced, and layered project that includes a lot of moving parts. One of the most important factors to success is that the field and its workers communicate efficiently with the main office.

For example, every work order, no matter how small or large the adjustment, must be tracked to ensure total accuracy. Plus, at the end of a job, you’re going to have to explain why certain projects required more hours than you had anticipated. The swiftest way to increase efficiency and to track every moving part is to leverage software.

To help you prepare your worksite for the most effective contractor management, here are nine reasons why your company should embrace field software management technology:

  1. When used effectively, the software can cut your paperwork time in half.
  2. It allows you to access more accurate details for every aspect of a project, with minimal effort.
  3. Provides real-time status updates for multiple jobs and worksites, which can be helpful for leaders managing large crews, especially in industries like rails and utilities.
  4. Enhances communication between the field and the office thanks to dedicated tools for reporting data.
  5. Daily reporting allows you to clearly justify the hours worked on a job that perhaps went over budget, because of unforeseen obstacles or added scope.
  6. Allows for GPS Tracking to monitor the location or contractors on the worksite.
  7. Easily integrates with your accounting software and HRIS platforms.
  8. Creates an opportunity to track payments and ensure that finances are on track.
  9. Map View of all your active jobs across the country.

To learn more about contractor management systems, here are some software options that you can research to see what fits best with your organization and its needs.

And for more software options, visit this post.

 


 

We’re here to be your resource for contractor risk management, especially for those working in the rails, utilities, and venue management industries. If you have any questions about how to make your worksite as efficient as possible, reach out to here our team by clicking here. Thank you for reading!

 

 

*This article is for informational purposes only. It is not intended to constitute legal advice.

Photo ID Badges vs. Digital ID Badges — What’s the Right Fit for Your Company?

If you think it’s time to reconsider how you identify contractors and vendors, you’re not alone. Many organizations assess the pros and cons of different types of ID badges to keep a constant focus on the increase in worksite security. Outside of security, you’ll also need to consider how easy it is for your team to get buy-in from contractors, distribute the new badges, and then revoke them when the job is done. Also, it wouldn’t hurt if the cards didn’t take a big bite out of your budget, right?

In 2017, the two most secure options were photo ID badges and digital ID badges. In this post, we’ll review the benefits and downsides of both options to help you decide which is best for your company.

Factors to Consider with Digital ID Badges

Digital identification can offer greater security for your worksite and allow for real-time tracking. Here are some of the factors to consider when looking into options for digital ID badges.

Security

Adoption and Distribution

  • All your team needs to do is download an app and claim your business, making for a simple adoption process.
  • After downloading the app, you have access to a web-based management system of your company. Then, you can invite employees and contractors to download their digital ID by downloading the application.
  • One minor issue with these types of digital ID badges is if your employees do not have smartphones. Although this is rare with an estimated 80% of all adults in the United States owning a smartphone in 2018, there are hybrid solutions available where employees without smartphones can use printed photo ID badges instead.

Cost

Factors to Consider with Photo ID Badges

Photo ID badges were once the standard and while there are still benefits to the physical badges, there are some drawbacks especially with the advent of digital options.

Security

Adoption and Distribution

  • If your organization opts for photo ID badges, you’ll need to work with a reliable provider to get off the ground quickly. Then, in the future, you may choose to purchase the whole printing system for in-house use.
  • You could also buy an identification card printer so that you can print your own. This option may not always provide the same level of security as working with a professional provider.
  • If you decide to print your own, your team can go through a one-hour training session with the card manufacturer so that you know how to make your own.
  • You’ll need to purchase a barcode scanner only if you buy a system that prints barcodes onto cards.
  • Temporary passes are more difficult to manufacture when using photo ID badges and take a lot of manual monitoring to ensure the cards are returned once access to the worksite is revoked.

Cost

  • Buying a card system is going to start at around $1,000 and can go up to $2,400 or beyond.
  • If you decide to print in-house, you will need to buy the actual cards and the ink.

Overall, digital ID badges appear superior to the photo ID badges, specifically in regards to security and costs. Also, when you think about how each of these products is positioned to evolve moving forward, the digital ID app is going to keep your organization updated on new features that will make your life easier and more secure. In general, photo ID badges remain static. If they do evolve, it requires you to buy an entirely new system.


If you have any questions about contractor identification, do not hesitate to reach out to our team by clicking here or below. Thank you for reading!

 

 

*This article is for informational purposes only. It is not intended to constitute legal advice.

The Benefits of Putting Contractor Safety First

Managing contractor safety is expensive, but accidents can easily cost more than the management itself. Fortunately, there are plenty of steps that you can take to ensure that contractors are safe from expensive and harmful situations. In this post, we’ll discuss how to make your worksites a safe place for contractors and all who visit, which, in turn, can save your organization from the expensive costs that occur with accidents.

Contractor Safety: Preventing Common Accidents

Primary worksite safety concerns:

  1. Falls: OSHA reports show that fall hazards are the leading cause of injury on construction sites. Many of these injuries can involve contractors injuring their backs, spines, and lower bodies. Severe injuries can lead to time off the job, which can cost you a significant amount of money and plenty of lost productivity.
  2. Equipment: Contact with equipment is another significant cause of injury for workers. Ladders, machinery, and other tools or vehicles used on the work site can be a huge risk, especially without proper training.
  3. Lack of Experience: Workers between the ages of 25 and 34 years old face the highest probability of being injured on the site. Whether it’s a lack of experience or lack of training, mitigate this risk by ensuring all contractors and workers are properly prepared before beginning their responsibilities.

Preventative measures and costs:

  1. Prevent Falls: Tens of thousands of construction workers are injured every year. A majority of injuries are preventable, especially falls. Consider investing in anti-slip flooring and fall protection gear for contractors who work on ladders, or above a certain height threshold. You can also help mitigate fall risks by ensuring that platforms at certain levels are strong enough to handle workers weights.
  2. Improve Air Quality: If working with chemicals or in enclosed spaces, make sure your contractors are supplied with adequate ventilation and proper protection. Increasing air quality through eliminating or reducing the chemicals released into the air from your worksite will favor well with OSHA officials. This can help reduce fines and keep your company compliant.

Benefits and ROI of Contractor Safety

Aside from protecting the lives of your contractors, there are also financial implications to increasing the safety of your worksites.

Overall, there is a direct cash benefit for increasing contractor safety. According to Liberty Mutual, for every dollar invested in worksite safety, it returns three dollars. Also, safer worksites can lead to increased employee engagement. In fact, according to OSHA, there is a 13% increase in productivity when organizations invest in contractor safety programs. Think about it, when contractors feel safer and feel like their safety is top-of-mind, they will be more engaged in the workplace and feel more comfortable performing their duties.

Creating Safer Worksites

Aside from planning and preparing for incidents by taking direct measures to reduce falls, there are also digitally driven onboarding, training, and certification platforms that can help with contractor safety. In the rails and utility industries specifically, the deeper adoption of web-based training and certification for contractors allows for real-time tracking and monitoring so you can also be assured that your contractors are up-to-date on the latest training and protocols.

Real-time monitoring can also create higher efficiency on worksites and reduce the need for in-person training. As a result, no more wasted days of in-person training or excuses when it comes to contractors or subcontractors not being up-to-speed.


If you have any questions about the benefits and how to increase the safety of contractors on your organizations’ job sites, do not hesitate to reach out to our team by clicking here. Thank you for reading!

 

 

**This article is for informational purposes only. It is not intended to constitute legal advice.

Security Badge – How to Spot the Fakes

When monitoring large sites, such as those in industries like rails, utilities, and event venues, security can become a major issue. Many of the workers are contracted and, as a result, are unfamiliar with one another. These types of scenarios make it easier for strangers to stroll in and create a security concern, which is why ensuring the authenticity of every security badge is critical. Some of the benefits of security badges include:

  • Prevent theft of equipment and construction materials
  • Control access to the construction zone and work site
  • Keep accurate records of all individuals who enter and leave the construction site
  • Ensure that only qualified individuals are working in the area
  • Provide a safe and secure working environment

These benefits are completely compromised if someone creates a fake security badge. That’s why, in this post, we’re sharing just how easy it is to replicate a security badge as well as anecdotes of people getting into places where they shouldn’t be.

Spotting A Fake Security Badge

First things first, a security badge is very simple to make. Unless you’re using a scanning system that reads an internal chip or uses other technologies, making a simple identification badge is as simple as scanning a badge, switching up the person’s name and photo, printing it out, and then laminating it.

Identification fraud is becoming a huge issue, especially with the crackdown on illegal immigrants in the United States. According to Senator Charles Schumer, identification specifications only require social security numbers, names, and dates of birth, which makes it easy to create fraudulent IDs.

And while fake IDs may be primarily associated with college kids trying to get into bars underage, these span much deeper. For example, a man in Florida allegedly created fake identification and business ID cards to create fake checks, cashing them out at local stores. He got away with more than $300K before being caught.

It’s important to understand that with the advent of more and more online security breaches, personal identification information is becoming easier to steal. As a result, fraud is on the rise. This can directly relate to the security of your worksite if the stolen information is used to gain access with a fake security badge.

Utilize Digital IDs to Avoid Fraud

Overall, digital identification is safer than physical badges. Switching over to digital security badges is an investment of time and money, but the ROI, especially around incident prevention and remediation, makes the transition very valuable in the end. Typically, digital IDs use multiple layers of validation and can include everything from fingerprints to facial recognition. Similar to the technology used to access the latest versions of the iPhone. This is a beneficial and more secure method of access to worksites because it’s much harder to manipulate, especially when using one of the aforementioned methods of identification. Read more about digital IDs in this post.

Identifying Fake Security Badges

With so many different security badge options on the market, it can be difficult to identify a fake.  But if your team isn’t ready to make the switch to digital IDs, here are tips for identifying fakes:

  • If someone is unfamiliar to your team, ask them for a second form of identification
  • Look closely at their picture and make sure it matches
  • Try asking the person about details on their card or their position

Finally, it can be as simple as feeling the security badge. You will have a good idea of how your particular security badges feel. Make sure that you ask to hold it if you have any concerns.

Fraudulent badges are nothing new. Thanks to tighter security methods and stricter check-ins, fake IDs have been on the rise over the past 10 years. There are ways to create secure badges and monitor badge security. We suggest working with professionals to ensure that your worksite has the strongest security measures possible, especially when managing large teams of contractors.


If you have more concerns or questions about managing safety and protection in the rails, utilities, or even venue management industries, we’re your resource. If you have any questions about contractor identification, do not hesitate to reach out to our team by clicking here. Thank you for reading!

 

 

**This article is for informational purposes only. It is not intended to constitute legal advice.

How to Implement Site Safety Measures Using the POLICE Method

You likely have a tried and tested contractor security program in place.  You have invested time and money in training for your employees as well as your contractors on how to avoid the relevant hazards. But are you sure that your site safety protocols are being upheld? Or even effective? We are proposing something we call “The POLICE Method” to help maintain daily awareness of site safety requirements and keep your entire team engaged in the process.

Defining the POLICE Method to Help Increase Site Safety

The POLICE Method is a simple way to develop, implement, and monitor the security on your worksites, especially in rails and utilities, take a look:

(P)lan

All good site safety programs begin with a solid, detailed plan of action. Whether it’s planning for emergency situations or preparing the site for new contractor relationships, your team should always create a consolidated plan that details every scenario and aspect of your various work sites. To learn more about streamlining safety plans and protecting your company and its workers, take a look at this post.

(O)rganize

Train and monitor your team and managers on all of the site safety measures and the plan you’ve developed. To ensure ultimate success, make sure you have all the necessary tools for overseeing contractors and for monitoring safety. Today, there are a growing number of technology solutions that can help with real-time monitoring, identification, and emergency reporting. Stay informed on the latest advances available to increase efficiency and safety.

(L)ead

One of the most effective aspects of an effective safety program is leading by example. To be an effective leader, you must follow the established protocols such as wearing the helmets, participating in the training, etc. Don’t expect your team and the contractors on your worksites to implement your site safety measures if you’re not.

(I)nvestigate

Always keep an eye out for hazards on your worksites and push for timely corrective actions. Basically, if you see something, say something. And encourage your entire team to do the same. This goes beyond reporting an incident. Investigate why the conditions exist, look for the root cause, and again, strive for mistake-proof solutions. Today’s technology allows for real-time reporting, which can be extremely beneficial in emergency situations or for keeping hazard reports accurate and organized. Learn more about real-time reporting in this post.

(C)oach

A great coach notices when an issue arises aims to solve that issue in a timely manner, and shares best practices for ensuring those issues don’t continue. Act like a coach when implementing and enforcing site safety measures on your worksites. And most importantly, commend your team and contractors for following through with safe activity and high performance. Positive reinforcement and encouragement can increase productivity and lead to more efficient performance overall.

(E)valuate

Once you have successfully implemented a site safety plan and encouraged your team to follow through with the new processes, you’ll want to perform regular evaluations to ensure everything is running smoothly and effectively. Look at performance and ask, “How is the program functioning?” Then, develop solutions and encourage continuous improvement through hands-on leadership.


The POLICE Method is one way to ensure effective site security. If you or your team have had success with a different method we’d love to hear about it. And, if you need assistance developing a process to make your worksite safer, get in touch with our team to talk through different solutions.

 

 

**This article is for informational purposes only. It is not intended to constitute legal advice.